Tipo de empleo: Full-time, Permanent

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Contenido de trabajo

Executive Assistant / Office Manager

Location: Central Support Office (Newcastle)

We currently have an exciting and challenging vacancy for an Executive Assistant / Office Manager to join our team based in our Central Support Office located on Newcastle City West Business Park (NE4)

Contract type: Permanent
Working Hours: Monday to Friday, Full Time.

Nixon Hire Overview:

Founded in 1967, Nixon Hire is a dynamic and professional family-run business employing almost 500 people across an ever-expanding Depot network. We draw on over 54 years of experience to deliver quality plant, tools, machinery, accommodation and portable toilet products and services that are second to none. We are passionate about what we do and work tirelessly to ensure we are continually improving.

We are proud of our people. Nixon Hire employ skilled, experienced and knowledgeable people. We employ people who live locally to the Depots we operate so we know the local areas we work in well. We understand the importance of training and developing our people and invest significant resources to ensure we are up-to-date with current requirements. We are extremely proud to have many members of staff celebrating over 40 YEARS service with us, with the longest serving employee currently in their 47th year!

Main Responsibilities of the Role:

Executive Assistant Duties:

  • Providing personalised and timely support to the UK Board of Directors
  • Providing administrative support for various corporate transactions and projects
  • Organisation of the monthly board meetings and executive management meetings
  • Managing information flow in a timely and accurate manner
  • Managing Director’s calendars and arranging meetings
  • Travel and accommodation arrangements
  • Taking minutes for meetings
  • Formatting information for internal and external communications - memos, emails, presentations and reports
  • Screen and direct phone calls for the Directors
  • General admin duties

Office Management Duties:

  • Facilities management - building repairs, office supplies, stocked and tidy
  • Meet and greet visitors to the office
  • Assume ownership of the appearance and productive state of the office, to include common areas, conference rooms, kitchen and games area
  • Manage car parking rota
  • Manage office reorganisation, when required
  • Sending of post and packages from head office - internally and externally
  • Sign for packages and ensure prompt distribution - work related only
  • Complete company questionnaires requested by customers
  • Sending new insurances and policies to customers upon request
  • Manage the enquiries, hello and reception email inboxes
  • Set up video call and conference facilities
  • General data collection as required by the business
  • General administration as required by the business

Person Specifications:

  • Previous experience of supporting an Executive Management Team
  • Experience in office management responsibilities
  • Excellent written and verbal communication skills
  • Proficient MS Office knowledge and skills, including outlook/e-calendars
  • Outstanding organizational and time management skills
  • Ability to work independently without guidance
  • Discretion and confidentiality

Benefits:

  • Competitive Salary
  • 23 days holiday plus 8 bank holidays on starting
  • Workplace pension and life assurance
  • Cycle and Tech scheme
  • High Street discount voucher scheme
  • Option to purchase additional holidays
  • Christmas savings club
  • Reward and recognition scheme
  • Employee assistance program

To apply please send your CV to hr@nixonhire.com

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Plazo: 30-03-2024

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